+91 76790 91881

Address Update With Registrar of Companies

Changing your company’s address with the Registrar of Companies is a crucial activity that requires immediate attention. Failure in address update with the registrar of companies on time can result in legal and compliance issues. In this summary, we will discuss the significance of updating your company’s address with the Registrar of Companies, the steps involved, and the repercussions of failing to comply with the regulations.

address update with registrar of companies

How Do I Change My Company Address in ROC?

A company would eventually wish to relocate its office. Changing the registered office of a company requires prior notification. The MCA has provided procedures for changing a company’s address; the company must follow these. Types of modifications to the registered office address are as follows:

  1. Throughout the same city
  2. In the same status as the ROC
  3. To other ROC in the identical jurisdiction
  4. From one state to another, 

We will examine the following in-depth:

Change of registered office address within the city, town, or village limits:

  • A Board meeting is held, and a decision is made regarding the subject.
  • The applicant must file Form INC-22 with the ROC within fifteen days of the resolution’s passage date.

Change of the company’s registered office outside the municipal limits of a city, town, or village but within the same RoC and state:

  • A board meeting is held to determine the day, time, date, and location of the Extraordinary General Meeting; 
  • At the Extraordinary General Meeting, a resolution is passed to change the registered office of the company; 
  • The ROC Form MGT-14 is filed within thirty days of the resolution’s passage and then Form INC-22 shall be filed.

Address change from one RoC to another within the same state:

  • When a company wishes to change its registered office from one ROC to another, it must first submit a Form INC-23 to the Regional Director by the instructions provided. If the regional director verifies the same, the company has sixty days to file the same confirmation with the ROC. The ROC is required to validate the new address within 30 days of the filing.

Change of residence from one state to another outside the jurisdiction of the RoC:

  • Transferring registration from one state to another varies slightly from state to state. As the registered office address changes, the company’s memorandum of association also changes.
  • A board meeting must be held to convene an extraordinary general meeting, and a resolution must be passed.
  • The EGM must adopt a special resolution regarding the change in the registered office’s address and the amendment of the MOA. The resolution must be lodged in MGT14 with the MCA within thirty days.
  • The company must publish a notice regarding the office relocation up to 30 days before the date of application to the regional director. At the very least, it should be published in a vernacular or provincial newspaper and an English newspaper.
  • The company should also send a notice to its creditors, debenture holders, and any other regulatory bodies, if applicable.
  • Along with the required documentation, a request must be submitted to the Regional Director to relocate the registered office.
  • If an objection is received, the Central government will hold a hearing and issue the necessary orders. The order will be issued without a hearing if there are no objections.
  • The organisation must submit the confirmation received from the RD to the ROCs within 30 days of the order date in form INC-28.
  • Within 30 days, Form INC-22 must be submitted to the ROC along with the required documents.

Before passing the resolution, the central government must certify that the change is with the consent of creditors, debenture holders, etc., within sixty days of receiving the application for a change of registered office outside the state. The central government’s approval must be submitted to the registrars of both states. The new office must be registered with the ROC of the state where it will be located, and a new certificate of incorporation must be issued.

Significant and Frequent Documents Requirement for Change in Registered Office

  • New Address of Company for The Registered Address 
  • Title document, if the company owns the new address, or
  • Rent Agreement + Rent Receipt, or 
  • Utility Bill of Premises & NOC From Owner of the new address.
  • Copy of Board Resolutions to be filed with the ROC 
  • Certification by professionals (CA/CS/CMA).
  • Submission of Form INC-22 with MCA Fee

Compliances following ROC approval for a change of registered office: 

Following ROC clearance and relocating the registration office, a firm must comply with the following requirements:

  • The corporation shall intimate all its members and stakeholders about the change of its registered office..
  • Printing the new MOA and updating the registered office address outside each office, structure, etc., where it conducted business in readable letters and a noticeable location. 
  • Replace any business letterheads, letters, invoices, billheads, receipt forms, and other official publications with the new address instead of the old one.
  • Inform all banks and financial institutions where the company has bank accounts of the new registered office address.
  • To amend the company address in the TAN and PAN, apply to the Income Tax Authority. 
  • Update the company’s new address along with the names of its utility service providers, including those for electricity, telephone, and internet connections. 
  • Notify government agencies such as the Service Tax Department, Sales Tax Authorities, Central Excise Authorities, and Customs Authorities of the company’s new address.

FAQs: Address Update with Registrar of Companies

When must any change in the address of the registered office be communicated to the registrar?

Any change to the address of the registered office must be reported to the registrar within fifteen days. This is required by law to ensure that the registrar’s records are current and that any correspondence or legal notices can be sent to the correct address. The violation of this requirement may result in fines and other legal repercussions.

How do I change the address of my registered company?

To alter the address of your registered company, you must submit the appropriate forms, along with the required documents and fees, to the appropriate government agency. Depending on the jurisdiction, the procedure may entail filing a form with the Registrar of Companies, providing evidence of the new address, and paying applicable fees.

When must the address of the registered office of the company be notified to the registrar within days of registration?

The registered office address must be reported to the registrar within 30 days of the company’s registration. This is required by law to ensure that the registrar’s records are current and that any correspondence or legal notices can be sent to the correct address. 

How difficult is it to change the company address?

The difficulty of altering a company’s address can vary depending on several variables, such as the jurisdiction and the scope of the required change. However, the process can be relatively simple with appropriate guidance and documentation. It is essential that all necessary measures are taken and that the new address is communicated to all relevant authorities and parties.

Is it mandatory to mention the registered office address on the invoice?

Although it is not required to include the registered office address on a bill, it is recommended for legal and compliance reasons. This ensures that the invoice is legally binding and that correspondence and legal notices can be sent to the correct address.

How many days of the change in the registered office have to be reported to the registrar?

Any change to the registered office must be reported within fifteen days to the registrar. This is required by law to ensure that the registrar’s records are current and that any correspondence or legal notices can be sent to the correct address. 

What is the penalty for a change of registered office?

Depending on the jurisdiction, the penalty for failing to comply with the laws regarding the change of registered office could include fines and other legal consequences. It is crucial to comply with all legal requirements to ensure your business’s seamless operation and avoid legal or regulatory issues in the future,

Conclusion

In conclusion, updating your company’s address with the Registrar of Companies should be addressed. The process may initially appear onerous, but with the proper guidance and support, address updates with the registrar of companies can be straightforward and trouble-free. Failure to comply with the requirements can result in legal and financial consequences, so it is essential to remain vigilant and maintain an up-to-date registered office address. With timely updates and compliance, you can ensure the seamless operation of your business and prevent future legal and regulatory issues.

Comment down below for any clarifications. Our experts at Instafiling will guide you through the entire procedure and clarify any doubts you may have.

Request A Callback





    You may Also Call Us At

    +91 76790 91881
    Scroll to Top