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Company registration details

Company registration is an important step that enables a company to legally conduct business in India. This includes submitting a number of documents and information to the Ministry of Corporate Affairs (MCA) and obtaining a Certificate of Incorporation.

company registration details

Providing accurate and up-to-date company registration facts is one of the most important elements of the registration process.

This blog post covers company registration details. It also highlights the documents required and the need to maintain accurate and up-to-date company registration information and the consequences of non-compliance.

If you are looking to set up a company in India or are interested in the regulatory requirements for company registration, this blog post provides a complete explanation of the process and key details required by an MCA.

What is ROC Filing in India?

The Registrar of Companies (ROC) is an Indian government agency responsible for keeping records and regulating all companies registered in India. The process of filing to the ROC involves providing the necessary documents and data regarding the company’s management, operations and finances. All companies registered in India are required to file the form. Failure to do so may result in fines and legal action.

The filing of various documents including financial statements, annual reports and other material data relating to the company’s shareholders, directors and management is part of the ROC filing process.

The purpose of ROC filings is to ensure accountability and transparency in a company’s operations and to provide accurate and timely information to the public and regulators. The frequency and type of ROC filings are determined by the type and size of the company.

For example, a private limited company must file an annual report and financial statements, while a public company must also file additional documents such as a prospectus and shareholdings.

To avoid legal or financial penalties, companies must ensure compliance with all regulations and deadlines of ROC. 

How do I Find Out if a Company is Registered?

Follow the below steps to find out if company is registered.

  1. To access the portal, visit the official MCA website.
  2. Select the appropriate tab.
  3. When you log in and go to the home page of the website.
  4. Select the ‘MCA Service’ tab. Selecting a tab opens a drop-down menu.
  5. The dropdown menu will show the full list of services. 
  6. In the next step, select the View Firm/LLP Master Data tab.
  7. Enter the correct CIN.
  8. You will be presented with a form where you must enter your company’s Corporate Identification Number (CIN).
  9. After entering your CIN, simply enter your Captcha code and click the Submit button.
  10. If you do not have your company’s CIN number, you can retrieve it by clicking the search icon next to the Company/LLP Name field [shown in red]. 

If you have entered all the information correctly, the results page will display the following information: 

  • CIN/LLPIN/1A Ref No.
  • Company or LLP name
  • The state in which the company is operating
  • Registration date
  • Company status
  • Registrar of Companies (ROC) information and registration number of the company
  • Company category, for instance, a company restricted by shares or guarantee
  • Class of company (public or private company.)
  • The company’s authorized capital and the paid-up capital of the company
  • Date of incorporation
  • Address and email of the company
  • The listing status of the company
  • Last annual general meeting date and the company status
  • Other services

Which is Better Pvt Ltd or LLP?

The decision to incorporate a Private Limited Liability Company (Pvt Ltd) or a Limited Liability Partnership (LLP) is influenced by many factors, including business objectives, ownership structure, management style and tax considerations. Increase. Before making a choice, it is important to understand the difference between Pvt Ltd and LLP. Both have advantages and disadvantages.

Pvt Ltd business structures are very popular in India as they protect shareholders’ assets from limited liability. A Pvt Ltd company is a separate legal entity and the liability of shareholders is limited to the amount of capital contributed by the company. To facilitate financing, Pvt Ltd companies may also raise capital from investors by issuing shares. 

Pvt Ltd companies have stricter compliance requirements and the process of setting up a Pvt Ltd company can be time consuming and costly.

In contrast, LLPs are a relatively new corporate structure in India, combining the advantages of partnerships and corporations. Each partner is solely responsible for its share of the company’s liabilities under the LLP. 

Additionally, LLPs have fewer compliance requirements than his Pvt Ltd and are easier to manage. 

In summary, if you are looking to raise capital from investors and at the same time seek limited liability protection, a Pvt Ltd company may be a better fit. If you’re looking for a simpler corporate structure with fewer compliance requirements, an LLP may be a better fit.

We recommend that you consult a legal or financial professional before making any decisions. 

What is Company Registration Document in India?

The following are the mandatory documents that the company’s directors and shareholders (Indian nationals) must submit:

Scanned copies of:

1. PAN

2. Government ID – Voter ID, passport, or driver’s licence

3. Bank statement

4.  Utility bills (mobile, gas or electricity)

5. Photograph in passport size

6. Specimen signature – The signature of the director on a blank document

The first three documents should be self-attested by any of the directors.

The following documents must be submitted by the company’s directors and shareholders (NRIs):

1. PAN

2. Identification documents such as a voter ID, passport, or driver’s licence

3. Latest bank statement

4. Latest utility bills like telephone, mobile or electricity

5. Photograph in passport size

6. Signature of the specimen (blank document with the signature [directors only])

The following documents must be submitted by the company’s directors and shareholders (NRIs):

1. Passport

2. Voter identification/license/passport driver’s

3. Latest bank statement

4. Latest utility bills like telephone, mobile or electricity

5. Photograph in passport size

6. Signature of the specimen (blank document with the signature [directors only])

 All documents must be notarized (if the NRI is currently residing in India).

All documents must be notarized, apostille-ed, or attested by the Indian embassy (if not in India).

Scanned copies of:

1. Latest water bill or electricity bill

2. Notarized English rental agreement 

3. In the case of privately owned property, a sale deed or property deed

4. Property owner’s permission or No Objection Certificate.

Can a Private Company go for an IPO?

Yes, a privately held company can go public and sell its shares to the general public to raise capital. Private companies can raise capital through IPOs to expand their shareholder base and fund operations, research and development, debt service, and other corporate goals.

However, before a private company can list, it must meet certain criteria and adhere to rules set by the securities regulator of the country in which it intends to list. Requirements include meeting financial disclosure and reporting, corporate governance standards, and certain minimum financial standards.

Additionally, the listing is a complex and costly process, requiring extensive planning, preparation, and regulatory compliance. Therefore, before considering an IPO, private companies should carefully consider the benefits and costs of an IPO. 

Is ROC Filing Mandatory Every Year?

Yes, companies incorporated under the Companies Act 2013 of India are required to file with the Registrar of Companies annually to ensure compliance with laws and regulations. 

Wrapping Up

Accurate and up-to-date company registration information is essential for companies doing business in India.

The registration process involves submitting a number of documents and information to the Corporation Authority (MCA), including company name, registered office address, directors, shareholders and authorized capital.

Compliance with the regulatory requirements for company registration is necessary for a company to operate legally and access various benefits such as limited liability protection and easy access to funds. Failure to comply with these laws can result in fines, legal action, and reputational damage.

Getting expert support and guidance is essential to managing the complex regulatory requirements for company registration and ensuring compliance with the law. You can enhance your understanding of more such topics with the help of our Instafiling experts.

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