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Private Limited Company Seal Format

Private Limited Company Seal Format (All You Need to Know)

The Private Limited Company Seal Format is a standard format that needs to be followed by every company. The specific details necessary for the seal may vary depending on the company’s needs. The legal status of a company is distinct from that of its members. It is a fictitious judicial person with several legal obligations, rights, and powers. 

A company formed following the Companies Act of 2013 is given a corporate personality, allowing it to use that name and carry out its business operations. As a result, it has the same legal rights as an individual, including the ability to own property, incur debts, borrow money, have a bank account, hire staff, engage in contracts, and sue or be sued. 

In conclusion, a corporation is “a voluntary organization for profit possessing capital divided into transferable shares with limited liability, with a distinct corporate body and a common seal with everlasting succession.”

Thus, a company must have a Common Seal attached to all agreements that bind it since it is an artificial entity.

What Is the Seal of a Company?

A common seal is defined by the dictionary as a “Stamped or blind-embossed (see blind embossing) impression of a firm’s legal name, used as further proof that an agreement or document was signed on the company’s behalf by its authorized agents or officials”. Generally speaking, a common seal is a metal stamp used to formally certify papers by imprinting the corporate name on them. The Companies Act of 1956 and the Companies Act of 2013 does not specify a term.

According to the Secretarial Standards published by the Institute of Company Secretaries of India, a company’s common seal is its metallic seal, which may only be applied with the Board of Directors consent. It serves as the firm’s signature on whatever document it is attached to and commits the company to all commitments made in the paper.

Why Is a Common Seal Required for a Company?

Using a shared seal, your company can enter legal agreements when necessary. It serves as the signature for your business. You must adhere to the requirements outlined in any document bearing your signature that is considered legal.  These are only uses that are allowed by the 2013 Articles of Organization and Companies Act. 

Any document that bears your seal is legally binding. A Board resolution must be used to approve the common seal. The seal is typically approved at the first board meeting. The impression is incorporated into the meeting minutes.

In India, a firm common seal offers various advantages. Its primary function is to give authority to papers and deeds by authenticating them. The seal is exclusively used by a small group of carefully chosen personnel, assuring its security.

What Are Corporate Seal Requirements?

Corporate seal requirements

Corporate seal regulations vary depending on the country in which the company is registered.

However, here are some general criteria:

  1. The company seal must be embossed or printed with the company name and year of establishment.
  2. Seals are required to validate contracts, deeds, and stock certificates.
  3. Seals should be stored in a safe or protected cabinet to avoid illegal use.
  4. In some places, corporate seals must be registered with governments or certain regulatory bodies. In certain jurisdictions, the company seal must be used in conjunction with the signature of a designated officer, such as the company president or secretary.
  5. It is important to remember that the use of a company seal is not always required and may be against the law in some locations.
  6. To ensure compliance with all applicable laws and regulations regarding the use of company seals, it is important to check the specific requirements of the jurisdiction in which the company is incorporated. 

How Do I Create a Seal for My Business?

The Indian Institute of Company Secretaries is responsible for issuing the seal. The seal can be applied only with the Board of Directors of a company’s consent. Because it makes papers legally binding, only those with the necessary authorization can utilize them.

  • Corporate seals are now metal stamps, despite initially being made of wax. To receive a corporate seal, the below actions need to take:
  • Register your business with the government. States, not the federal government, is in charge of corporate law. Because the state is frequently a part of the company seal, it is crucial to register with the state.
  • Visit your neighborhood office supplies store. The Secretary of State does not provide you with a corporate seal because it is optional to have one while registering a corporation. Instead, you might get one from a store that sells office supplies.
  • Create your company’s seal. You are free to create your business seal. However, most corporate seals do feature the corporation’s name, incorporation date, and the state in which it is registered. Others will also use a corporate emblem.
  • Select an embosser. An embossing tool is then fitted with the company seal. A portable or desktop embosser is an option.
  • Buy the company seal. Your company seal will be an additional cost.

Where Do I Put My Company Seal?

The firm seal should only be used in the most crucial commercial dealings. It shouldn’t be utilized to keep track of service level agreements or as meeting minutes. Also, avoid using it for vendor contracts. The following papers must have a corporate seal following the Companies Act of 2013:

  1. Share certificates that the firm has issued
  2. Stock certificate issued by the business
  3. Authorization for the performance of a deed
  4. a power of attorney allowing the right to use the seal outside of India to someone
  5. Documents needed by liquidators to wind up a corporation.
  6. reports required by Section 223 for inspectors (Companies Act 2013)
  7. In the capacity of a proxy action taken by the body corporate

A corporation seal cannot be utilized without permission as well. The Articles of Association or the minutes of the board meeting should contain a record of the usage of the business seal. In many instances, the president’s or CEO’s signature is required in addition to the corporate seal.

Who Can Apply for the Company Seal?

More than simply stamping the business seal onto the paper is required. If your business wants to execute a document using its seal, it must stamp the seal on to document and have it attested by:

  1. Two directors of the business, 
  2. One director and one secretary of the company, or, 
  3. In the case of proprietary firms, just one director is also the company’s secretary.

Registering and Holding Common Seals

Every corporation must keep a register at its registered office that lists information about papers with the company’s common seal attached. 

The Registered Office or any other office of the company designated by the Board should maintain the Common Seal. A company director, the company secretary, or any other representative appointed by the Board shall have custody of the common seal.

Is the Company Seal Mandatory in India?

You require a company common seal if you run a business in India. It may also occasionally be referred to as a corporate seal. Unless your company was established before 1988 or it is stated explicitly in its constitution, you are not required to use a business seal. 

Therefore, it could be time to amend your company’s constitution if it specifies that you must use a corporate seal, but you want to save money on something other than one. There are, however, repercussions for improper document execution. Thus, all businesses must review their constitutions to determine whether there are any requirements for document execution. These consist of the following:

The parties may not be legally obligated to comply with the terms of the contract, the contract may not be enforceable in court, and the parties may not have intended to be held legally responsible.

What Is Managing Director Seal Format?

A director’s seal is a stamp or embossed seal used to certify and verify documents and contracts signed by a company’s directors.

Depending on the company’s needs and legal requirements, the director’s seal can have different forms, but usually contains the following data:

  1. The seal must contain the full name of the company as it appears in official records.
  2. To indicate the signatory’s title, the term ‘Managing Director’ should appear prominently in the center of the sea. The director’s signature must be engraved or stamped in the center of the seal, along with the director’s name.
  3. The seal should also reflect the date the document was signed.
  4. To verify the document, the seal must bear the company’s registration number.
  5. You can also identify the document as your company by including your company’s logo on the seal.
  6. The form of the director’s seal must comply with all legal requirements of the company’s country.
  7. It is imperative to ensure that the seal is clear and legible and only applied to documents signed by the Managing Director to verify authenticity. 

FAQs: Private Limited Company Seal Format

What is the size of a company seal?

The seal doesn’t need a specific size, shape, or substance. The common seal often includes the phrase “Corporate seal” along with the business’s name, address, and year of incorporation. 

Is a rubber stamp required for private limited companies?

Rubber stamp from the company: Various legal papers relating to banking operations, board resolutions, etc., must be executed with a rubber stamp. The names of the business and its director should be printed on a rubber stamp with a circular design and one without.

Is the company seal and stamp the same?

Seals and stamps are used by authorities to certify the legitimacy of papers. Seals may be embedded as a watermark, embossed or raised on paper, or computer-generated to prevent fraud. Stamps confirm a document’s authenticity and signatures with an inked logo or identity.

Is a company stamp required on letterhead?

According to the Company Act, the letterhead is the accepted document. The paper, company logo, and monogram are registered at the Company’s Act incorporation. There is no need for a rubber stamp if the authorized signatory signs the letter on their letterhead.


A Private Limited Company Seal Format is a stamp that a business uses to sign papers on its behalf. The law does not require the use of a corporate seal while signing contracts. However, you might need to utilize a seal if your business constitution specifies it differently.

Today, a lot of businesses need to use company seals. If you are utilizing a corporation seal, be sure it is appropriately attested and that the information is accurate.

For more information and related articles, visit our website, Instafilling.

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