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ROC filing means

To comply with the law, the Ministry of Corporate Affairs (MCA) requires all registered companies to prepare annual reports and financial statements. These filings are important to investors, stakeholders and regulators as they reveal key information about the financial health and operations of the company. Failure to provide these statements may result in legal action, fines, and non compliance.

In this blog post, we take a closer look at what ROC filing means and why ROC filing is important for companies doing business in India. We will also discuss the due dates and fees for ROC filing.

If you own a business in India or are interested in the regulatory requirements for ROC filing, this blog post will give you a complete understanding of the process.

Why is ROC Filed?

The Registrar of Companies (ROC) is the statutory body of India, reporting to the Ministry of Corporate Affairs and is responsible for maintaining and regulating records of companies registered in the country.

All companies registered under the Companies Act 2013 are registered in the ROC database and all companies are required to submit various forms, declarations and documents to ROC on a regular basis.

Maintaining the transparency and accountability of the corporate sector is the main purpose of submitting documents to the ROC and also ensuring compliance with the Companies Act 2013 and its regulations.

Company annual reports, financial statements, board and general meeting resolutions, and other significant business-related events such as changes in directors, shareholders or registered offices are all included in the documents filed with the ROC. 

Filings with the ROC help keep the company compliant and stakeholders up-to-date with the information. It also helps promote good corporate governance practices and protect the interests of investors, creditors and other stakeholders. In addition, ROC provides public access to certain information about companies, such as their registered offices, directors, and prosecutions against them.

If filing requirements are not met, the company and its directors risk penalties, fines, and even legal action. Therefore, it is important to ensure that the company meets the filing requirements and maintains accurate and up-to-date records with the ROC. 

Is ROC Filing Mandatory?

Yes, companies registered under the Companies Act 2013 are required to file with the Registrar of Companies (ROC) in India. The Companies Act 2013 establishes several compliance requirements that companies must meet, such as the timely filing of various forms, declarations and documents to the ROC.

Mandatory ROC filing includes:

  1. Each company must submit annual accounts to ROC within 60 days of the Annual General Meeting (AGM).
  2. Financial statements contain information such as company financial statements, ownership structure, directors, and changes in registered company addresses.
  3. All companies are required to prepare and file annual financial statements, including balance sheet, income statement and cash flow statement. 
  4. The organization must submit resolutions passed by the Board and General Assembly to ROC.
  5. Companies may be required to file additional forms and reports related to certain transactions, such as changes in the company’s directors, registered office, or share capital.

Failure to comply with ROC filing requirements may result in penalties, fines and even legal action against the company and its directors. Therefore, it is important to ensure that the company meets the filing requirements and maintains accurate and up-to-date records with the ROC. 

Who is Responsible for Filing ROC?

Company directors and management are responsible for filing with the Registrar of Companies (ROC). Under the Companies Act 2013, it is the duty of the directors of the company to comply with all applicable laws and regulations, including the filing of documents with the ROC.

The company’s company secretary (CS) is responsible for ensuring that the company meets all filing requirements and maintains accurate records in the ROC. The CS is responsible for preparing and submitting various forms, declarations and documents to her ROC within the established deadlines.

In the absence of the CS, the directors and other key company managers such as the Chief Financial Officer (CFO) and Chief Operating Officer (COO) are responsible for ensuring compliance with the ROC. These employees are responsible for ensuring that the company meets all ROC requirements and maintaining accurate records.

Failure to comply with ROC filing requirements may result in penalties, fines and even legal action against the company and its directors. Therefore, it is important for companies to appoint qualified CS and other key management personnel and ensure that they meet filing requirements and maintain accurate and up-to-date records with the ROC. 

What is the Last Date for ROC Filing?

Name of E-formPurpose of E-formDue Date of FilingDue Date for FY 2022-23
Form ADT-1Appointment of Auditor15 days from the conclusion of the AGM14th October 2023
Form AOC-4 and Form AOC-4 CFS (in case of consolidated financial statements)Filing of Annual Accounts30 days from the conclusion of the AGM (In the case of OPC within 180 days from the close of the financial year)27th September 2023 for OPC and 29 October 2023
Form MGT-7Filing of Annual Return60 days from the conclusion of the AGM60 days from the conclusion of the AGM or 28th November 2023 (Which Ever is Earlier)
Form MGT-7AFiling of Annual ReturnFilling of AnnualReturnWithin 60 Daysfrom the closureof Financial Year.28th November 2023 for OPC
Form CRA-4Filing of Cost Audit Report30 days from the receipt of the Cost Audit Report30 days from thereceipt of CostAudit Report
Form MGT-14Filing of resolutions with MCA regarding Board Report and Annual Accounts30 days from the date of the passing of resolution30 days from the date of the passing of resolution
MSME Form 1Half-yearly return with the registrar in respect of outstanding payments to Micro or Small Enterprise.For reporting dues to MSME exceeding 45 days, if any on a half-yearly basis30th April (October- March) Period31st October (April-September) Period
MCA LLP FORM 8Statement of Accounts of LLP30th October 2023

What is the Difference Between ROC Filing and ITR Filing?

In India, Registrar of Companies (ROC) and Income Tax Return (ITR) filings are two different compliance requirements that perform different functions. To maintain the transparency and accountability of the corporate sector, ROC filing includes filing of various forms, statements and documents to the ROC under the Companies Act 2013.

ROC filings include annual reports, financial statements, resolutions passed by the board of directors and general meetings, and other significant events related to the company’s operations, such as change of director, shareholder or registered office.

On the other hand, an ITR filing involves filing an income tax return with the Income Tax Department by an individual, corporation or other entity. It is used to report taxable income earned by a business entity or individual during a particular financial year and is a requirement under the Income Tax Act 1961.

The main difference between ROC and ITR filings is that ROC filings are only required for companies registered under the Companies Act 2013 whereas ITR filings are applicable to companies, partnerships and individuals earning taxable income in India. 

Failure to meet ROC and ITR filing requirements may subject companies or individuals to penalties, fines, and even legal action. To avoid penalties and legal action, it is important that the company  complies with both the ROC and ITR filing requirements within the prescribed timelines. 

Is CA Required for ROC Filing?

Anyone can submit the form. The only requirement is signing and authentication. Only the company director/secretary has the authority to sign the form and only the practicing professionals (CA, CS, CWA) have the authority to certify it. 

What is ROC Filing Fees?

The below table gives an idea of ROC filing fees.

Fees For Filing Various Documents or For Registering any Fact Under Companies Act, 2013 (Except for Form No SH. 7) 
Nominal Share CapitalFees per document
1Less than Rs. 100000Rs. 200
2Rs. 100000 less than Rs. 500000Rs. 300
3Rs. 500000 less than Rs. 2500000Rs. 400
4Rs. 2500000 or more less than Rs. 1 CroreRs. 500
5Rs. 1 Crore or moreRs. 600

What is ROC Verification?

Registrar of Companies (ROC) verification is the process by which companies verify information and documents submitted to the Registrar of Companies (ROC). All Indian companies are registered in a database maintained by the Ministry of Corporate Affairs (MCA) and part of the ROC verification process includes checking the validity and accuracy of the data provided by the company in the ROC filing. 

Banks, financial institutions and other entities that need to verify company information before doing business with the company typically complete the ROC verification process. Accessing the ROC database and reviewing company records such as annual reports, financial statements and other forms and documents filed with the ROC is part of the process.

The authenticity of company records, including registered office addresses, directors, shareholders, and other details required by law, are verified during the ROC verification process. This process is necessary to ensure the reliability of the information the company provides to stakeholders, investors and other third parties.

The ROC verification process helps prevent fraud in the corporate sector and promotes transparency and accountability in the operations of Indian registrants. 

Wrapping Up

ROC filing is a mandatory regulatory requirement for companies doing business in India. These filings are requested by investors, stakeholders and regulators because they provide important information about the financial health and operations of the company.

Annual reports, financial statements, and event-based filings are all examples of ROC filings, each with its own regulatory obligations. Failure to comply with ROC submission requirements may result in legal action, penalties, and reputational damage.

Therefore, it is important that a company submits ROC forms accurately and within the specified timeframe. 

We really hope you find this information useful. Are you looking for more information on this topic or have any doubts regarding it? Schedule your free consultation with Instafiling professionals to get started and clear your doubts.

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