Every business operating in Haryana, whether a retail outlet, service centre, warehouse, office, or online setup, is required to obtain a Shop and Establishment Registration Certificate. This registration falls under the Punjab Shops and Commercial Establishments Act, 1958, which is applicable across Haryana.
The registration ensures your business complies with local labour laws governing working hours, wages, leave policies, and employee rights. It is mandatory for both businesses with employees and proprietors without staff, and must be completed within 30 days of starting operations.
Why Shop & Establishment Registration Is Important in Haryana
- Legal recognition of your business in Haryana
This registration serves as official proof of your business’s existence and legitimacy. It certifies that your establishment is recognised under the applicable state laws, making it easier to operate within legal boundaries and establish credibility with clients, suppliers, and government bodies. - Helps in opening a business bank account
Most banks require a Shop and Establishment Certificate as part of the documentation to open a current account. Without this certificate, it becomes difficult to separate personal and business transactions, which is essential for financial transparency and compliance. - Mandatory for GST and other local licences
Whether you’re applying for a GST number, trade licence, or FSSAI registration, a Shop and Establishment Certificate is often one of the foundational documents required. It helps streamline the process of obtaining other business licences and approvals. - Ensures compliance with labour laws
The Act governs working hours, employee leave, wages, and working conditions. By registering, businesses commit to following these rules, which protects both employer and employee interests and promotes a fair working environment. - Helps avoid penalties and legal disputes
Operating without registration can attract penalties and may lead to complications during inspections or audits. Having this certificate in place demonstrates regulatory compliance and safeguards your business from unnecessary legal trouble.
Who Needs Shop and Establishment Registration in Haryana?
- Retail shops and showrooms
- Restaurants and cafes
- IT companies and coworking spaces
- Warehouses and godowns
- Home-based businesses
- Freelancers and consultants
- Online sellers operating from Haryana
Documents Required for Shop and Establishment Registration in Haryana
- Details of the Establishment
As per Form F & B. - Proof of Possession (any one of the following):
- Lease Deed or Rent Agreement
- Registration Deed
- Electricity bill, telephone bill, bank account statement, or affidavit showing possession
- Photograph of the Establishment
Front-facing photo clearly showing the shop or commercial premises and its surroundings. - Treasury Challan (if applicable)
Scanned copy of the challan, in case the fee has already been paid via Treasury. - Other general documents
- PAN card of the business owner or firm
- Aadhaar card or other ID proof
- Photograph of the business owner
- Address proof of the establishment (rent agreement/property papers)
- Utility bill (electricity/water)
- Details of employees, if any
- Partnership deed or incorporation certificate (if applicable)
NOTE:
The detailed list of documents can be found on the official website with the corresponding steps ( Labour Department of Haryana ) under E-SERVICES, Shop and Commercial Establishment Act, 1958.
Scroll down to the ‘Modules’ section and click on ‘Registration and Renewal under The Shops and Establishments Act, 1948’. You’ll find a complete list of documents required for new registration, renewal, and amendments.
Step-by-Step Guide: Shop and Establishment Registration in Haryana
Click here for the official user manual
- Visit Invest Haryana
Go to investharyana.in.
- Login or Register
- Click “Login/Register” at the top of the homepage.
- If you’re a new user, click “New Investor Registration.”
- Fill in all required details (name, mobile number, email, etc.).
- After registering, you’ll receive a confirmation email. Click the link provided to activate your account.
- If you already have an account, simply log in using your credentials.
- Add a Common Application Form (CAF)
- Once logged in, select the option to “Add CAF” in the home screen.
- For shop registration, choose the relevant service (“Shop Registration/Trade License”).
- Fill in all necessary details about your establishment, upload your signature, and either save your draft or submit directly.
- Access ‘Your CAFs’ from Dashboard
- Return to the dashboard and find the section titled “Your CAFs.”
- Click “Details” on your submitted CAF entry.
- Request Service
- Select “Service Required” and choose “Shop Registration/Trade License.”
- The application status will display as “Service in Progress.”
- Click “Fill Service Form” to proceed.
- Labour Portal Integration
- You’ll be asked if you have a BIP (Basic Information Performa) ID* on the labour portal.
- Select your response to proceed.
* What is BIP (Basic Information Performa)?
BIP stands for Basic Information Performa. It’s a simple online profile that stores key details about your business, like your shop’s address, number of workers, business type, and contact details.
Once created, your BIP ID acts as a unique reference number. It helps you avoid re-entering the same information every time you apply for services under the Shops and Commercial Establishments Act.
- Complete Shop Registration Form
- Fill in all required establishment and enterprise details.
- Submit the form to move to the next step.
- Form F – Upload Documents
- Complete Form F as prompted.
- Upload all required documents and photo proofs of your establishment.
- The portal will display the applicable fee for your category.
- Submit the form once all information and documents are attached.
- Form B – Establishment & Staff Details
- Next, fill out Form B with comprehensive information about your workers and establishment working hours/timings.
- Review your details and submit the form.
- Verify via OTP
- Enter the OTP received on your registered mobile number to confirm and submit your application.
- Review Submitted Forms
- To check your entries, you can review both Form F and Form B in the portal’s application list.
- Make Payment
- Go to “View Application Process” and click “Pay Now.”
- Choose your preferred payment method (net banking, UPI, card), pay the required fee, and download your payment receipt.
- Download Provisional Registration Certificate
- Once your application and payment are completed, a digital license or certificate with a unique 16-digit registration number will be generated, you can download the provisional Shop & Establishment Registration Certificate directly from your dashboard for official use.
14. Third-Party Verification
- Anyone can verify the authenticity of your license or certificate using the 16-digit number provided. This allows third parties to confirm your registration status online, ensuring transparency and trust.
Tip:
- Keep all application and payment receipts safely for your records. The entire process is online, so you can track your application’s progress at any time via the Invest Haryana dashboard.
- This workflow reflects the latest unified digital process as streamlined by the Haryana Labour Department in 2025, ensuring faster, more transparent registration for all business owners
Shop and Establishment Registration Fees in Haryana
| Type of Establishment | Registration Fee (for 3 years) |
| Starred hotels, cinema houses, banks, insurance companies, financial institutions, IT & ITeS companies, and telecommunication establishments employing 10 or more employees | ₹5,000 |
| Nursing homes, privately managed educational institutions/universities, and petrol pumps | ₹1,000 |
| Workshops, automobile service stations (not covered under the Factories Act, 1948), computer training centers, shorthand and typewriting institutes, health & fitness clubs, clinics, medical labs, restaurants, un-starred hotels, and any establishment employing 10 or more employees | ₹500 |
| Shops and commercial establishments not covered above and employing less than 10 employees | ₹300 |
| Shops and commercial establishments owned or managed solely by the shopkeeper without any employees | ₹100 |
Further Information and Official Resources
- For more information regarding the Shop and Commercial Establishment Act 1958 visit the Labour Department of Haryana and look at the E-SERVICES section
- Scroll down to the ‘Modules’ section and click on ‘Registration and Renewal under The Shops and Establishments Act, 1948’. It provides the detailed step-by-step procedures, required documents, fees, and timelines for fresh registration, renewal, and amendments.
Timeline and Validity
The registration process typically takes 3 to 7 working days, provided all documents are submitted accurately and in the correct format. Delays may occur if there are discrepancies in the application or additional verification is required.
The Shop and Establishment Certificate in Haryana is typically valid for three years. After this period, businesses must renew the certificate to remain compliant.
The government provides a grace period of 30 days for late renewal. However, delaying beyond this window may attract penalties or even suspension of the registration.
To avoid disruption or legal issues, businesses should track renewal timelines carefully and initiate the process before expiry.
Penalty for Non-Compliance
Failure to register your shop or establishment within 30 days of commencing operations can result in monetary penalties and may trigger legal complications under Haryana labour laws.
Additionally, failure to renew or update the certificate in case of changes, such as ownership, address, or business nature, can attract further fines and hinder your business’s compliance status.
Staying timely with registration and amendments is essential for smooth operations and legal protection.
2025 Reforms and Key Changes in Haryana
Recent updates have made the Shop and Establishment registration process in Haryana faster and fully digital. Here’s what’s new:
1. Fully Online Process
The entire registration, approval, and certificate download can now be done online through the Haryana Labour Department portal. Physical visits are only needed if there’s a legal issue.
2. Unified Application Form
A single form now covers both Shop Act registration and local trade licence, reducing paperwork and simplifying the process.
3. Centralised Approval with Timelines
Labour Inspectors are the sole approving authority, with a strict 10-day deadline. Delays are auto-escalated, ensuring faster processing.
4. Instant Digital Certificate
Once approved, you can instantly download your registration certificate. It’s valid for all business-related needs like GST, bank accounts, and local compliance.
5. Easy Online Edits and Renewal
Changes and renewals can be made directly through the same portal, with a 30-day grace period for renewals to avoid penalties.
Why Choose InstaFiling for Shop and Establishment Registration in Haryana?
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Frequently Asked Questions (FAQs)
1. What is the Shop and Establishment Act in Haryana?
It is governed by the Punjab Shops and Commercial Establishments Act, 1958, and applies to all commercial establishments operating in Haryana.
2. Is Shop Act registration mandatory for all businesses in Haryana?
Yes, every business, whether small or large, must register within 30 days of starting operations in the state.
3. Can I apply for the Haryana Shop Act registration online?
Yes, the entire process is 100% online through the official Haryana Labour Department portal.
4. How long does it take to receive the registration certificate?
Generally, the certificate is issued within 3 to 7 working days, provided all documents are in order.
5. Do freelancers and online sellers need this registration?
Yes, if they operate from a fixed place of business in Haryana, registration is required under the Act.
6. Is there a physical inspection during the registration process?
Usually, no inspection is required. However, the department may conduct one in certain cases for verification.
7. What if I don’t have any employees yet?
Even if there are no employees, you must register once commercial activities have commenced.
8. Is the registration permanent?
Yes, it remains valid for the lifetime of the business unless there’s a change in ownership, address, or nature of operations.
9. Can I update my registration details later?
Yes, any modifications, like a change in address or business type, can be updated online through the same portal.
10. What happens if I delay registration or renewal?
Late registration or renewal may result in monetary penalties and could affect your ability to obtain other licences.
Need Help with Haryana Shop and Establishment Registration?
For a smooth and hassle-free process, consult Instafiling. We handle document preparation, form submissions, and reminders for renewals, saving you time and effort.
This guide is based on the latest rules and practices as of July 2025. For the most accurate information, always refer to the Labour Department of Haryana
| Type of Establishment | Fee (3 years) |
| Theatres, starred hotels, cinema halls, banks, IT hubs (10+) | ₹5,000 |
| Private educational institutes, nursing homes, petrol pumps | ₹1,000 |
| Computer training centres, vehicle workshops (10+ staff) | ₹500 |
| All above categories with less than 10 employees | ₹300 |
| Self-employed shops (no staff) | ₹100 |
| Shops with 0–5 workers | ₹50–₹100 |
| Shops with 6–10 workers | ₹150 |
| Shops with 11+ workers | ₹300+ |
5. Receive the Registration Certificate
Once the Labour Department verifies your application and documents, your Shop and Establishment Registration Certificate will be issued digitally. You can download and print it directly from the portal for official use.
Timeline and Validity
The registration process typically takes 3 to 7 working days, provided all documents are submitted accurately and in the correct format. Delays may occur if there are discrepancies in the application or additional verification is required.
The Shop and Establishment Certificate in Haryana is typically valid for three years. After this period, businesses must renew the certificate to remain compliant.
The government provides a grace period of 30 days for late renewal. However, delaying beyond this window may attract penalties or even suspension of the registration.
To avoid disruption or legal issues, businesses should track renewal timelines carefully and initiate the process before expiry.
Penalty for Non-Compliance
Failure to register your shop or establishment within 30 days of commencing operations can result in monetary penalties and may trigger legal complications under Haryana labour laws.
Additionally, failure to renew or update the certificate in case of changes, such as ownership, address, or business nature, can attract further fines and hinder your business’s compliance status.
Staying timely with registration and amendments is essential for smooth operations and legal protection.
2025 Reforms and Key Changes in Haryana
Recent updates have made the Shop and Establishment registration process in Haryana faster and fully digital. Here’s what’s new:
1. Fully Online Process
The entire registration, approval, and certificate download can now be done online through the Haryana Labour Department portal. Physical visits are only needed if there’s a legal issue.
2. Unified Application Form
A single form now covers both Shop Act registration and local trade licence, reducing paperwork and simplifying the process.
3. Centralised Approval with Timelines
Labour Inspectors are the sole approving authority, with a strict 10-day deadline. Delays are auto-escalated, ensuring faster processing.
4. Instant Digital Certificate
Once approved, you can instantly download your registration certificate. It’s valid for all business-related needs like GST, bank accounts, and local compliance.
5. Easy Online Edits and Renewal
Changes and renewals can be made directly through the same portal, with a 30-day grace period for renewals to avoid penalties.
Frequently Asked Questions (FAQs)
1. What is the Shop and Establishment Act in Haryana?
It is governed by the Punjab Shops and Commercial Establishments Act, 1958, and applies to all commercial establishments operating in Haryana.
2. Is Shop Act registration mandatory for all businesses in Haryana?
Yes, every business, whether small or large, must register within 30 days of starting operations in the state.
3. Can I apply for the Haryana Shop Act registration online?
Yes, the entire process is 100% online through the official Haryana Labour Department portal.
4. How long does it take to receive the registration certificate?
Generally, the certificate is issued within 3 to 7 working days, provided all documents are in order.
5. Do freelancers and online sellers need this registration?
Yes, if they operate from a fixed place of business in Haryana, registration is required under the Act.
6. Is there a physical inspection during the registration process?
Usually, no inspection is required. However, the department may conduct one in certain cases for verification.
7. What if I don’t have any employees yet?
Even if there are no employees, you must register once commercial activities have commenced.
8. Is the registration permanent?
Yes, it remains valid for the lifetime of the business unless there’s a change in ownership, address, or nature of operations.
9. Can I update my registration details later?
Yes, any modifications, like a change in address or business type, can be updated online through the same portal.
10. What happens if I delay registration or renewal?
Late registration or renewal may result in monetary penalties and could affect your ability to obtain other licences.
Need Help Registering Your Business in Haryana? Instafiling makes it easy. Connect with our experts today and get your Shop & Establishment Certificate without the hassle.
