Startup HR Toolkit (A Comprehensive Guide)

Startup HR Toolkit is a comprehensive set of resources for small business owners and entrepreneurs to use when building their human resources department. It includes templates, how-to guides, policy documents, checklists, and tools to help make the process of hiring, onboarding, and managing employees easier.

What is HR toolkit?

This toolkit provides useful HR information and resources for employees, supervisors, and managers. Designed to give you the tools and information you need to ensure consistent actions across traditional HR areas such as benefits, leave, policies and procedures, and public service regulations.

HR tools are technologies that assist companies in their HR activities. These tools may vary in their specifications, and some handle unique strategic HR skills such as employee onboarding and performance management.

What should be included in a HR toolkit?

The Essential HR Toolkit includes:

1. Employment contract – full-time or part-time
2. Position Description – Practitioner or Administrative Assistant
3. Five significant HR policies. Code of Conduct, WHS (Occupational Health and Safety), Data Protection, Holidays
4. Performance Management, Complaints, and Complaints
5. 2 Additional Human Resources Policy. Infection Control, Home Office, Diversity & Inclusion
6. Comprehensive Recruitment Pack – Instructions & Checklists, Interview Questions, Reference Checks
7. Trial period and checklist
8. Onboarding process and checklist
9. Exit process and checklist
10. Communication documents for employees, such as equal opportunity and employee assistance programs

Which HR software is best for startups?

1. Razorpayx Payroll 

RazorpayX Payroll is the most innovative payroll software for Indian startups and businesses in 2023. Unlike other HR software, RazorpayX Payroll automates payroll to Indian banks by processing payments and submitting all required documents.

Razorpay Payroll is completely unlimited for the first 3 months of the Pro plan trial period and has no hidden terms and conditions. All these useful features make RazorpayX Payroll the most popular HR and payroll software in India.

Pricing: Rs. 1500/month

Features:

1.  HR management
2.  Payroll Processing
3.  Leave & Attendance
4.  Group Health Insurance
5.  Bank Transfer
6.  Payroll Compliance
7.  Employee Insurance
8.  TDS, PF, PT, and ESI

2. Kredily

Kredily is a free payroll and HR software for automating daily HR tasks. Software intended to make HR software accessible to all Indian organizations. Over 1000 customers in every industry rely on workflow automation. Kredily seeks to make life easier for business founders, finance managers, and HR managers.

Pricing: Free plan available.

Professional plans start at Rs 1499/month for up to 25 employees.

₹50 per additional employee 26-50

₹40 per additional employee 51+

Features:

1. Payroll
2. Leave and Attendance
3. Employee Management
4. Greet- Video conferencing
5. Reach chat and collaboration
6. Expense management
7. Help and support

3. Wallet HR

Wallet HR helps the HR community effectively manage the employee lifecycle by meeting their needs at a reasonable price. With a 99% customer retention rate, Wallet HR improves the user experience for its 2,000+ users and 400+ customers worldwide. Wallet HR’s clients see revenue savings of at least 7% annually with full HR automation.

Wallet HR manages all major HR functions from recruitment to employee termination. It also helps employees by providing an employee dashboard. Task Management, Complaint Management, Leave Management, Exit Management, Canteen Management, Ticketing, Flexi-Pay & Reimbursement.

Features:

1. Performance Appraisal
2. Organization Chart
3. HR Analytics
4. Training Management
5. Learning & Development
6. Mobile Application
7. Attendance Device
8. Access Control 

4. HR-One Software 

HR-One is the fastest-growing HRMS software in India. HR-One is his first mobile software. The company’s mobile apps offer a variety of features such as on-the-go employee self-service and HR tasks. It’s no surprise that brands such as HDFC Ergo, Lenskart, Haier, and Pop XO have clean and sleek designs for their customers.

Pricing: Free mobile app

Features:

1. Human Resource Management
2. Recruitment Management
3. Attendance Management
4. Leave Management
5. Learning management
6. Payroll software
7. Project management
8. Travel management 

5. GreytHR Software

GreytHR is the oldest HR software in India. They have been the market leader for 25+ years. Preferred by over 9000 clients across India due to the ease of automation and cost-effectiveness of the software. Grey HR enables HR departments of all shapes and sizes to use IT effectively and efficiently.

Pricing: Starts at ₹3495/- Per Month 

Features: 

1. Cloud-based
2. Mobile App
3. Attendance management
4. Leave management
5. Payroll
6. Statutory compliance 

6. HumanWare Technology 

HumanWare Technology is your one-stop shop for all your HR needs. They can use the latest HR tools to help them perform all HR-related tasks. They are experts in supporting the digitization and automation of services in various organizations is well known.

It includes AI, HR analytics, BI, and other technologies. The latest ongoing research is implementing AI (artificial intelligence) to speed up HR processes. Humanware’s overall goal is to make it easy for every HR manager to work without system disruption.

Pricing: Starts from $39.00/month 

Features:

7. HRStop 

HRStop is the premier hiring-to-retirement HR platform powered by technology that enables you to align your HR strategy with the success of your business processes. It helps companies streamline, automate, simplify, and accelerate HR processes, saving 50% of the time in HR/payroll processes.

HRStop Unique Selling Points:

1. Over 5000 customizations on the fly
2. Very intuitive and easy to use – no need to spend a fortune on training employees to use it.
3. One-stop solution for all your needs from recruitment to retirement.
4. Ultra-fast system – can process large amounts of data quickly 
5. Highly secure and tested system

Features:

1. Recruitment Management
2. Employee onboardings & separations
3. Manage employee profiles and store documents
4. Leaves/ Attendance
5. Timesheets -T&M
6. Expense Management
7. Payroll & Compliance
8. Assets Management
9. Management of employee letters
10. Learning & Development
11. Performance Management: SMART Goals, Succession Planning, Skill Matrix Management, etc
12. Rewards n Recognitions
13. Employee Surveys
14. Mobile app – Android / iOS

8. Beehive HRMS 

Beehive HRMS is India’s leading cloud-based HR software provider. There are several functions to ensure efficient functioning of human resources. Ease of use is a hallmark of this software. It can also be configured and dynamically changed by companies according to their policies and procedures. Beehive has over 300,000 customers in five countries.

 Features:

1. HRMS Software
2. Human Resource Management
3. Leave Management Software
4. Attendance Management
5. Performance Management Software
6. Online Payroll Software
7. Recruitment Management

9. SumHR

SumHR was created to improve human resource management worldwide. Their software is based on the cloud platform SaaS. Automate tedious HR tasks, streamline workflows and improve the HR experience with this powerful, adaptable and configurable software. With sumHR, employees can use their mobile devices to dynamically track and update data anytime, anywhere.

Pricing: Rs. 49 per user/month, billed annually

Features:

1. Employee Directory, Company Calendar, and Organizational Chart
2. Attendance Monitoring and Leave Tracking (Mobile App with GPS, Web login, Biometric Integration)
3. Payroll Automation (one-click payroll processing)
4. Reimbursements Management(track employee expenses)
5. Review performance & OKRs, 360°, competency maps & goal tracking
6. Organize HR operations (Generate letters, store docs & track assets)
7. Unique onboarding & offboarding experiences
8. Enterprise Social Networking (communication/collaboration across offices)
9. Recruitment Management

10. PeopleWorks

Peopleworks is modern HCM software built for the modern workforce. The software uses state-of-the-art technology and was developed using cloud computing to accelerate and improve HR workflows.

Features:

1. Best-in-class user experience
2. Mobility solutions
3. Recruitmentment management
4. Payroll management
5. Learning management
6. Employee lifecycle management
7. Attendance management
8. Leave management
9. Workforce management

How do you build an HR department in a start up?

Below are the steps you can follow to build a great HR department.

1: Start with Company Culture

Before you can build your HR department, you must first establish your company’s culture. The main purpose of the human resources department is to focus on the people within the organization. This includes their protection, development, payment, employment, and promotion.

All of this fits into the company culture as HR focuses on developing them in every role. Therefore, it is important to set When HR recruits candidates, it communicates the company’s culture to them. The same is true when creating policies, creating training, etc., because you need to make sure your company culture is reflected in these documents.

Whether it’s facilitating employee engagement and evaluating performance, corporate culture is the backbone of these processes. Large organizations looking to build out their HR department, need to re-evaluate their current culture and make sure it’s pushing the organization in the right direction.

2: Create a List of Roles and Responsibilities

The next step after defining your company culture is to establish clear roles and responsibilities. When everyone has a clear role, everyone is much more productive and organized.

3: Create an Organizational Hierarchy

No task can be completed without proper supervision. An organizational chart identifies who reports to whom and who oversees whom. You also need to set up different departments to manage your staff and get the job done effectively. This is very important in running a business. Despite the fact that many modern companies are moving towards a flat structure, organizational charts are still necessary. Especially for new companies, the value of a well-organized hierarchy cannot be overstated.

4: Determination of Recruitment Policy

Whether your team is large or small, a well-defined policy framework protects your organization from unethical practices and potential lawsuits. It also creates a better understanding among employees about what behavior is unacceptable. 

1. A policy that describes the core standards of the Code of Conduct.
2. Policies on maintaining working hours, flexible working hours, holiday benefits, furloughs, complaints, etc.
3. Guidelines for Handling Complaints and Disputes. Define the workflow of who handles conflicting scenarios and the scope of that action.
4. Termination and Retirement Policy.

5: Building a Robust Compensation System

Providing competitive compensation that meets industry standards is key to retaining top talent. To develop a competitive strategy, you must first decide:

1. Reasonable salary structure in line with industry standards to avoid under- or over-recruitment.
2. To do this, look at the payment patterns in the market.
3. Includes additional benefits such as medical, vacation, life, and retirement benefits
4. A system that manages and processes payroll on a regular basis. To create the perfect payroll management system, review and select payroll system software on offer.
5. Check your government payroll rules and regulations to see if you should include important tax and incentive components when creating your payroll structure.

6: Setting Employee Performance Indicators

The first thing to do is develop a performance evaluation system that can evaluate the performance of each employee after a period of time. An employee performance appraisal system should be based on well-defined, specific employee performance goals that move both the company and the employee forward. A performance appraisal system should be based on clear and concise expectations of employees that contribute to the growth of the company and employees. 

7: Rewards and Recognition of Achievements

Genx employees are not only concerned with financial gain, but also with the quality and recognition of their work. Startup entrepreneurs can be overly focused on meeting market challenges and under pressure to keep their employees productive.

To build a great team, build strong bonds with your employees through regular rewards and recognition initiatives. Employees will quickly become demotivated if they are constantly critically evaluated without a timely reward system. Build a rewards program to boost employee morale.

8: Manage Resources Better with HRM Software

Many HR software options are available, all designed specifically for small businesses and can be customized to fit the structure of your business. They help automate management processes so you can focus on building strategically effective teams.

Wrapping Up

A good HR toolkit will help you hire and retain the best talent, manage employee performance, and create a positive work environment. With the right tools, you’ll be able to build an effective HR strategy that will help your business succeed.

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